6 Practical Ways to Engage Employees in Virtual Meetings

While remote work used to be offered to employees by some companies as a way to offer a more flexible lifestyle, it has now become the norm across the globe. Two main reasons which have contributed to this major shift are the pandemic, followed by the Great Resignation. Employees have started demanding for more flexibility than ever before and it shows no sign of slowing down. According to Gartner, 88% of organizations have encouraged or required employees to work from home, regardless of whether or not they showed coronavirus-related symptoms. And a study done by Ladders, 25% of all professional jobs in North America will be remote by the end of 2022, and remote opportunities will continue to increase through 2023. While there are benefits to remote work, such as, productivity, retention, infrastructure cost savings etc; but for a company, they only get accrued if their remote employees are fully engaged. In this blog, we will talk about six practical ways to engage employees in virtual meetings.

1. Make Employees Feel Connected

Teams are completely transforming the way they communicate and work. To help employees maintain their productivity levels while at the same time, not feeling disconnected, left out from important decision-making meetings or simply isolated, employers need to mandate additional virtual check-ins for employees with managers and introduce new tools for virtual meetings.

2. Team Collaboration is Key to Productivity

The secret behind every high performing team lies in its highly motivated team members. Seamless collaboration among each member of the team is one of the key elements for greater productivity. Hence, to make remote/ hybrid teams perform well, the employer must evaluate team collaboration and employee engagement solutions that can best match to their employee needs.

3. Transparent Communication builds Trust

The major problem faced during virtual meetings is miscommunication. Employees mostly feel hesitant and think they can’t talk openly to the top brass or even to their own managers. Managers have to make sure that they are available for one-on-one sessions to solve their team members issues and address their concerns. Regular virtual Open Houses and Town Halls can be organized by the CxO level to keep employees updated on company developments and for addressing common concerns for employees. 

4. Increase Attention Span for Efficiency

Introducing competition and reward for daily activities can prove helpful strategies to motivate employees be attentive and stay glued to the meetings till the end. Randomly assigning tasks to employees in virtual meetings, making new smaller teams for new work assignments and conducting fun interactive polls and surveys can be other ways to increase a remote employee’s attention span.

Also, one of the most common problems faced by almost all remotely working teams is related to the background noises and disturbances which come from the speakers and audience unmuted. This calls for considering active noise cancellation technologies, such as ClaerityAI -’s innovative, an AI-based noise cancellation and speech enhancement technology that helps eliminate the cacophony of noises that come from home environment during virtual meetings. Employees can experience crystal-clear audio in all virtual workplace conferences with ClaerityAI. Enterprises can avail free demo to understand this technology’s next-gen, unique 2-way approach that enhances sound quality from both sides with enhanced security.

5. Use technology, but wisely

Technology undoubtedly has proven itself to be the best way to stay connected to remote employees. However, employers need to ensure that they incorporate the right technology for the right conversations to happen at the right moment. Use up-to-date tools or modern internal communication tools to keep employees engaged and allow them to join the conversation with devotion. Communication tools like Zoom, MS Teams, WebEx, Skype etc. are great for remote face-to-face communication, but it’s important to use them with much care and discretion. Remember, nobody appreciates another online meeting to plan the meeting and this can hamper productivity. Hence, encourage use of other relevant tech tools, such as, emails and digital chats to get work done among teams with ease.

6. All work and no play, makes Jack a dull boy

Managers are not only responsible for team productivity, but also team’s wellbeing. They need to assess ways they can reduce the unnecessary un-fun things that impact productivity, waste time, or drain out their team’s motivation. A good manager will ensure that its team is not indulging in work talks all the time. Cracking jokes, celebrating small to large wins, sharing birthday or anniversary wishes and making time for one-on-one sessions to make each team member feel special and heard is critical too. Fun elements can be part of work by hosting virtual happy hours that engage employees across different time zones.