Time Management Strategies That Are Highly Effective In Enhancing Productivity

Steve Jobs said that, It’s really clear that the most precious resource we all have is time.” Every second is of infinite value and yet, only 39% of an employee’s time is spent on role-specific tasks. The other 61% goes slogging through email, trying to find a missing file, or syncing with co-workers, according  the McKinsey Global Institute study! According to a study published in the European Journal of Work & Organization Psychology, $37 billion is wasted on ineffective meetings alone!

In the hyper competitive markets, working professionals cannot afford to be unproductive at work. If a quarter of the day is lost to unproductive work, something has to change before your work performance starts to go southwards. Learn how you can boost your productivity without burning the midnight oil for office work by following effective time management strategies listed below: 

1. Know How You Spend Your Time: The biggest blunder is wasting time at work on the wrong things. Symptoms of ineffective time management include: 

  • Getting minimal outcomes even after a long day
  • Not accomplishing what you're required to do
  • Being preoccupied with future occurrences rather than focusing on the present
  • There's a lot of talk but no action.

A time audit is one technique to solve this problem. Consider it a tax audit for your everyday life.

 

2. Plan Out Each Day: You can accomplish this in a variety of ways to be successful. Many people find it beneficial to set out a few minutes each night before bed to plan their day's activities. Keeping track of upcoming chores will allowing yourself to distribute your workload in such a way that you are not overburdened or anxious. You'll be able to create a more disciplined routine for your daily goals and stay busy all week.

3. Prioritization is the Key: Prioritize not only the project work, but also the people that matter. Focus on getting things done for the right reasons, in the right places and at the right moments. Establish the priorities for the following days, weeks, and perhaps months throughout your planning sessions. Making a detailed list of every single work or duty you have in your profession is one of the finest methods to get started. After there, you can break these down into daily, weekly, and monthly chores. 

4. Use Time Management Tools: One of the most effective ways to better manage your time is to use as many resources as possible to ease your work. There are millions of computer applications and smartphone apps ready for you to download and make your life easier. Even just one time management tool added to your arsenal can save you hours of labour each week. Some recommendations include, calendar, scheduler, project manager such as Trello or Jira, note‑taking software such as Evernote or OneNote, time tracker such as My Hours etc.

5. Eliminate Distractions: Your surroundings are full of red herrings waiting to divert your attention away from work and other obligations. Smartphones are one of the most common workplace distractions followed by social networking sites, Internet browsing, e-mail checking every 10 mins, co-workers chitchatting, online and face to face meetings (unless they are well-attended and productive). While you may not always have control over meeting timings, you can have control over the other distractions that can slow you down. Put your phone on quiet and keep it in a desk drawer while you work to escape your smartphone and the time-sucking world of social media. Limit the number of times you check your email by setting aside time to review your inbox 2-3 times per day for enhancing productivity.

6. Time Saved is Time Earned: Many a times we get to attend meetings without a set agenda or one’s in which clients or colleagues either are working from home or taking the calls from a very noisy background. Such meetings demand a lot of concentration, regular muting/unmuting of speakers, repetitions and time extensions.  An active noise cancellation software can be of great help in situations such as this. We recommend installing the latest background noise cancellation software ClaerityAI. This AI software works in multiple online conferencing platforms on Windows and Mac. It enables active background noise cancellation on other speakers too. That leads to improved voice quality from both sides during conference calls, leading to enhanced work productivity.

7. Do Not Multitask: Multitasking not only lowers your IQ level, but it also lowers your productivity by 40%. When you think about it, you can do twice as much in a workweek when you only work on one subject at a time. 

8. Determine Your Productive Times: Identify whether you are a morning person, a night owl, or somewhere in between? This would help you figure out when you're most effective during the day and can aid your time management tactics. A morning person will most likely be able to get more work done in the morning, while night owls are frequently more productive in the afternoon.

In conclusion, remember no one is born great at managing time. You have to practice it just like any other skill and the same goes for your team members. The more you enforce practical time management principles, the more productive your team will be. Take advantage of technology to not only manage your time but eliminate unwanted distractions, especially when you are working from home.