Top 5 Ways to Overcome Remote/Virtual Workplace Difficulties

The COVID-19 pandemic changed the way the world worked and managed workload. Overnight, everything moved to virtual set-ups and remote working environments. Unfortunately, people had little to no time to adjust to the new way of life and had to dive in headfirst to navigate through the perils of a virtual workplace. 

Through the almost 2-year pandemic, the workforce has adjusted to remote working. According to a survey conducted by Gallup, around 80% of some white-collar workforce are working remotely. However, with restrictions lifting, businesses are returning to the office keeping social distancing norms.

The hybrid working model is becoming popular where employees work from the office for three to four days a week. The Riverbed | Aternity Hybrid Work Global Survey 2021 found that 97% of surveyed companies are comfortable with employees working hybrid. So it's quite apparent that working will never be the same post-pandemic. But work-from-home, whether permanent or for a couple of days in a week, comes with its own set of challenges. 

Employers and employees have to make a conscious effort to address these issues in real-time and proactively look for solutions to boost morale and productivity. With hybrid working becoming the ground reality, acknowledging and finding solutions for virtual workplace challenges will be the norm.

Here are the top 5 difficulties in a remote/virtual workplace and ways to overcome them:

  1. Coordination and Communication

Acknowledging that communication and coordination can be challenging during work-from-home or even in hybrid workforces is not admitting defeat but, taking a set toward understanding the lack of human connection that the pandemic brought in. 

Video conferencing can be difficult to navigate, even with the most advanced technology available at our disposal. As a result, employers and employees faced many problems expressing themselves virtually, cutting through the maze of language difficulties, team bonding, hierarchy, and many more. 

Work-from-home tested the best of the best to break through barriers and create a conducive work environment where communication flowed easily through the length and breadth of any team or organization.

Background noises and disturbances become a part of video and audio conferencing in the virtual workplace set. As a result, the need for active noise cancellation was more than ever. Innovative technologies such as ClaerityAI - an AI-based noise cancellation and speech enhancement technology helps eliminate the cacophony of noises that come from the home environment during virtual meetings. 

Enable your employees to experience crystal-clear audio in all virtual workplace conferences with ClaerityAI. In addition, enterprises can have a free demo to understand this technology’s next-gen, unique 2-way approach that enhances sound quality from both sides with enhanced security.

Solution: Yes, tech is one part of the solution, but developing a transparent line of communication with weekly check-ins can help employees feel connected with the team and organization. Employers will understand and be able to tackle these issues on a real-time basis. Encourage employees to speak up and schedule regular training to build better communication skills.

  1. Productivity

Distractions and loss of interest in the work have become part of the virtual workplace. People find it difficult to stay focused while sharing space with family, pets & multi-tasking while working from home. There are way too many distractions such as online gaming, watching tv or listening to music, online shopping, or family sharing the same place. 

One needs to channel all the energies to move away from these distractions while working from home. Or sometimes, company goals and organizational aspirations do not translate or are communicated better across all verticals and teams.

Solution: Create your workplace with minimum distractions around. Reach out to our supervisors and peers to find new challenges and milestones. Leverage ClaerityAI technology such as online noise cancellation and noise remover to further remove distractions.

  1. Technical Challenges 

The plethora of software and technology available in today’s world is hard enough to learn; add to the pressure of establishing and excelling in a virtual workplace, and you are experiencing a fresh new challenge. 

When working from home, you are the IT team that needs to fix problems associated with technology. Unfortunately, security breaches and technical compliances are also an active part of the perils many working from home today face.

Solution: Build and increase coordination with your technical team and employees working from home. Regularly check and update your software, hardware, and remote tech licenses. Create privacy and security protocols and schedule regular training and catch-up to ensure compliance.

  1. Culture

Fostering a culture of development, growth, balance, and positivity is one of the most sought-after factors determining any organization's retention and acquisition of new talent. 

Creating a suffocating, lack of trust and work-life balance environment for working pushes people to leave their regular jobs and start working for themselves. Furthermore, the management and organization's lack of transparency and micromanagement adversely affects the employees.

Solution: Recruits and seasoned employees are looking for a balanced and conducive culture in the virtual workplace and hybrid models. Building trust and creating a culture of growth and prosperity are major factors that encourage an employee to stay or a fresh recruit to join your organization. Create trust and share collaborative growth strategies with employees and build relationships based on trust and respect.

  1. Mental Health 

The pandemic saw a rise in the number of people suffering from mental health challenges triggered by isolation, losing loved ones, and a shift from a traditional way of life. In addition, the pressures of the virtual workplace added to the burden and negatively impacted people’s mental health. Endless virtual meetings and lack of human contact add pressure on one’s mental health.

Solution: Virtual rejuvenation, fun activities, and therapy sessions are efforts that an organization can adopt to help employees deal with mental health issues. Encourage employees to speak about their problems and lend a helping ear to comfort them and resolve their distress. 

Being proactive and keeping a watchful eye is the best way to tackle these virtual workplace difficulties. Empathy and ensuring trust and stability will enable organizations to ace these challenges with flying colors.